Candidate FAQs

No! Our services are free from the day you start working with us until you land a new role. When you work with us you get support from our expert recruiters and immediate access to hundreds of jobs in a wide range of sectors at no cost to you.

Working with us is simple. Get started by creating an account on our website, uploading your resume, browsing open positions (new roles posted daily!) and submitting applications to roles that interest you. With each job you apply for, your resume lands directly in front of our recruiters working on those roles.

Note: If you are a good match for a role, we will meet with you virtually to review your resume, qualifications, experience and career goals, ensuring we present you with the right opportunities as they become available.

Whether you’re looking for a temporary contract (short or long-term) or a permanent position, we’re here to help. We staff for all kinds of remote, hybrid, and onsite roles covering a wide range of specialties and industries including (but not limited to) the following:

Staffing specialties:

• Professional Services
• Administrative & Support Services
• Finance & Accounting
• Information Technology
• Construction & Property Management

Industries we are hiring for:

• Government: Federal, Provincial, Municipal
• Financial Services & Insurance
• Health Care & Science
• Education & Nonprofit
• Retail & Manufacturing
• Energy & Utility
• Information Technology
• Construction & Property Management

Our experienced team is here to help you find the perfect fit for your skills and experience.

You have two options:

1. Click the embedded link in every timesheet reminder email. This will take you straight to your timesheet.
2. If you log in through our website a timesheet button will be available next to your name. Click this button to be taken directly to your timesheet.

You can recover your login information using the “Forgot Password” option on our portal page.

Once you follow the steps provided by the portal, you should receive an email to reset your password. Ensure you check your spam/junk folder to see if our email landed there. If it did, make sure you add the “Not Junk” label to our email.

If you still haven’t received it, please contact us. This can also be done via text message if you have given your consent to receive texts.

If you are an independent consultant, you already know how important it is to maintain a separate and self-governing business model. In other words, you don’t want your employment classification to become employee-based due to your “dependent relationship” with your client. Here are a few questions you can ask yourself to ensure you’re maintaining your self-governing business model.

Use your own equipment:
Do you bring your laptop and print using your own printer on your own paper?

Market your company:
Do you send marketing emails to your network to sell your services? Have you set up a simple website to present your services? If not, check out Squarespace or Wix. 

Have more than one client:
Can you demonstrate billings to any other company or person through your business?

Be your own HR:
Do you hire help and pay them from your business? Even an occasional part-time employee would suffice. Have you signed up for professional training that your business pays for? Is your job title the same as other employees of the client? Do you charge the client for overtime or public holiday pay?

Reduce restrictions:
Do you create your own hours of work? Do you attend staff events for employees that are hosted by your client? Do you work onsite with full-time hours that are the same as other full-time staff? Do you review the advancement of your project and accept input from your client? Are you actively supervised by the client?

Define the project in advance:
Do you outline what you will achieve with key dates and milestones?

Manage your business finances:
Do you invoice your client for expenses? Do you invoice for work performed? Do you charge HST and file HST returns? Do you have general liability insurance and office insurance for your business? Have you set up an official business office at home or in a corporate space?

Communicate as a business:
‍Do you have your own email address, not that of the client? Do you have your own business cell phone, not a phone provided by the client?

Many advantages and risks stem from being self-employed. Altis Recruitment is committed to mitigating these unexpected risks and losses by offering a comprehensive insurance program for independent contractors through our partnership with the National Association of Canadian Consulting Businesses (NACCB) and Prolink. Prolink is an insurance broker that specializes in providing programs including the NACCB Independent Contractor Insurance Program. For more information on this program, including the direct contact for Prolink, click here. 

We understand that self-employed independent contractors can be held liable for professional negligence, errors, third-party injuries, property damages and more and that these can cause significant disruptions. Once selected for a contract role with Altis Recruitment, independent contractors can learn about, opt-in, and apply for this program during our onboarding process prior to the start of their assignment.

We encourage all independent contractors to consider the NACCB program. It’s a painless and hassle-free process, completed online within 5-10 minutes—from application to payment to confirmation. This program is highly customizable and flexible according to each independent contractor’s unique business needs. It offers various coverage levels ($1M, $2M or $5M), lengths of time (2 weeks to 18 months) and can be cancelled if necessary. With preferred premiums for independent contractors working on contract through Altis Recruitment, the total cost is 55-75% less than any other insurance program in Canada.

In addition, independent contractors save money as the program is tax deductible and reaffirms the independent contractor status with respect to the CRA. Participation in this program provides many advantages to both independent contractors and clients. It can lead to an increase in the contractor’s satisfaction and overall work performance by providing them with peace of mind to focus on what really matters day-to-day, delivering results.

It is likely that your HST number is already entered as this is a mandatory step in the onboarding process. If you need to make edits, go to the “Placement Info” tab of our portal.

This link will provide you with information as to whether you need to obtain a GST number. It will also provide you with steps to register for a GST number.

In our portal, an invoice is generated when you submit your hours. However, it’s only available for download once the payment is processed.

You can access invoices under “Placement Info” in the “Payment History” section of the portal.

If an invoice number appears blank, you can create one by clicking on the Actions > Invoice button.

• Since we have a formal business-to-business relationship with your incorporation, all payments must be made to the company’s account instead of a personal account.

• This ensures clarity, professionalism, and compliance in financial transactions.

1. Log into the portal and click your initials in the top-right corner, next to "Timesheet" and "Job Search."

2. In the drop-down menu, select “Placement Info”—this will generate a verification code for added security.

3. Enter the verification code to access the “Payment History” tab on the left side.

4. If you don’t see “Payment History,” use the drop-down menu to switch from “Payroll” to “Payment.”

• These links are included in the welcome email from Contract Success.

• If you don’t see the email, check your junk/spam folder.

• If still not found, contact contractsuccess@altis.com for support.

• Verification codes are sent via text message or phone call to a valid Canadian cell phone number.

• If you haven’t received it, email contractsuccess@altis.com to confirm the phone number on file.

• If you don’t have a cell phone, email us, and we’ll connect you with tech support for alternative verification.

1. Review your contract and click on the blue signature block.

2. A second signing window will pop up.

3. Click and hold the left mouse button to draw your signature.

4. Click “Save” and then “Submit” on the contract page.

• Since we have a formal business-to-business relationship with your incorporation, all payments must be made to the company’s account instead of a personal account.

• This ensures clarity, professionalism, and compliance in financial transactions.

To resolve this, click “+Add Task”, check the box next to the project activity, and click “OK”.

• If nothing appears when selecting “+Add Task”, please contact contractsuccess@altis.com for support.

Please email timesheet@altis.com and we will contact you to resolve this.

Please note that you can save your timesheet as you go, but once you have hit submit you can no longer edit.

1. Click the arrow to access your Timesheet and select the correct week.

2. If applicable, click “+Add Task” and enter your hours for each day.

3. Once all days are entered, click “Submit” to complete your timesheet.

A manager or supervisor should be appointed to sign your timesheet. It is a good idea to identify a second authorized person as well, in case the primary signatory is unavailable. Please call our office (1-877-579-5808) if you are unsure about a secondary approver. It is your responsibility to ensure your timesheet is approved.

1. Log in to the timesheet portal and select “Timesheet”.

2. A pop-up will appear showing the hours remaining on your contract based on your last payment period.

3. Click “Continue” to enter new hours.

Note: If you have no hours remaining, you won’t be able to access the timesheet portal. Please contact your Account Manager if this happens.

On a submitted timesheet, the time block will be highlighted in yellow.

Yes! You’ll receive scheduled reminders via email, which will include a link to the timesheet portal:

• Thursday at 3:30 p.m. ET

• Monday at 1:00PM a.m. ET

You can also log in through our website and submit your hours anytime.

Your supervisor will not receive an automated email when you submit your timesheet. However, they will get scheduled reminder emails for timesheet approvals at the following times:

• Friday at 3:30 p.m. ET

• Monday at 11:00 a.m., and 2:00 p.m. ET

• Tuesday at 11 a.m. ET

They can also log in through our website at any time to approve your hours.

If you are not receiving timesheet reminder emails, ensure you check your spam/junk folder to see if our email landed there. If you find it in this folder, make sure to label our email as “Not Junk”. 

If you follow this step and still haven’t received it, please email timesheet@altis.com for support. Alternatively, you can log on through our website and access your timesheets through your account.

Overtime must be pre-approved by both Altis Recruitment and your supervisor.

• If approved, you may add the hours into your timesheet.  

• Overtime will be automatically calculated based on the employment standards for your province.

You will receive an email confirmation as soon as your timesheet is approved.

You can also login to the portal and follow the legend below. On an approved timesheet the time block will be highlighted in green.

You will be notified by email and advised to resubmit your timesheet.

In order to get paid your supervisor must approve your timesheet. We will send them email reminders. We also suggest that you contact your supervisor to remind them.

Please escalate this issue to your Account Manager if you are unable to contact them.

A manager or supervisor is appointed to approve your timesheet.

• It’s recommended to identify a secondary approver in case the primary signatory is unavailable.

• If you’re unsure who your secondary approver is, please contact your Account Manager.

• It is your responsibility to ensure your timesheet is approved.

If you aren’t receiving timesheet reminders:

1. Check your spam/junk folder—the email may have landed there. If it did, mark it as “Not Junk” to ensure you receive future emails.

2. If you still aren’t receiving reminders, email timesheet@altis.com for support.

You can always log in through our website to access and submit your timesheets directly.

Your timesheet defaults to a weekly view, but you can switch it to a biweekly or monthly view using the dropdown menu on the right side of the timesheet.

You have two options:

1. Enter and save hours weekly (if you prefer to track them as you go).

2. Submit all four weeks at the end of the month in one go.

Either method works—choose what’s best for you!

You will be paid by direct deposit. Please make sure your banking information has been entered into the portal (this step is part of the onboarding process).

Start by logging into the portal. Once there, click your initials in the right corner next to Timesheet and Job Search.

In the drop-down menu select “Placement Info” and this will generate a verification code for added security.

Enter the verification code to access the “Direct Deposit” tab which will appear on the left side.

If your timesheet is submitted and approved by 3 PM on the Monday following the end of your pay period: ‍

‍Payroll will be processed on Wednesday and deposited within 48 hours but timesheets will still be due on Monday.

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In certain cases, you may qualify for an increase in your basic claim amount for federal and provincial taxation, or you may need additional taxes deducted from your payroll.

If you believe you qualify for a tax adjustment, please complete the Ontario Provincial and Federal TD1 forms and email them to our payroll department at payroll@altis.com.

Will you provide a “confirmation of earnings” letter if I need one?

Yes, to obtain a confirmation of earnings letter please call our office at 1-877-579-5808 or email payroll@altis.com.

Yes, to obtain a confirmation of earnings letter please call our office at 1-877-579-5808.

1. Log into the portal.

2. Click your initials in the top right corner (next to "Timesheet" and "Job Search").

3. Select “Placement Info” from the drop-down menu.

4. Enter the verification code that is generated for added security.

5. Click on the “Payroll History” tab on the left side.

6. Enter your start and end dates for the desired pay period and click Submit.

7. You can then print or save as a PDF.

The most common reason for a delayed payment is a missing or delayed approved timesheet. To ensure you receive your pay on time, always submit your timesheet at the end of each pay period.

If you have any concerns about your payment, please reach out to our payroll team (payroll@altis.com).

Once you log in to the portal, click your initials in the right corner next to Timesheet and Job Search then select “Placement Info” from the drop-down menu.

This will generate a verification code for added security. Enter the verification code to access the “T4” tab which will appear on the left side.

Your eligibility for holiday pay depends on the province where you work, whether remotely or on-site. Below are the requirements by province:

• ON, QC, MB – You must work your scheduled day before and after the holiday.

• BC – You must be employed for at least 30 calendar days and have worked at least 15 of the 30 days before the holiday.

• AB – You must have worked at least 30 workdays in the past 12 months and your scheduled day before and after the holiday.

• NB – You must have worked at least 90 calendar days and your scheduled regular days before and after the holiday.

• NS – You must work your scheduled day before and after the holiday and at least 15 of the 30 days before the holiday.

• PEI – You must be employed for at least 30 calendar days, have worked at least 15 of the 30 days before the holiday, and your scheduled day before and after the holiday.

• SK – New employees qualify for public holiday pay even if they have worked for less than four weeks before the holiday.

• NL–You must be employed for at least 30 calendar days before the holiday and you must work your scheduled day before and after the holiday.

If your payroll frequency is weekly: When a public holiday falls on any day of the week, except Friday, your public holiday pay will be released with your payroll on the upcoming Monday. If the public holiday falls on Friday, your public holiday pay will be released with your payroll on the second Monday after the public holiday.

If your payroll frequency is biweekly: When a public holiday falls on any day of the week, except the second Friday of the biweekly period, your public holiday pay will be released with your payroll on the upcoming Monday. If the public holiday falls on the second Friday of a biweekly period, your public holiday pay will be released with your payroll in the next biweekly cycle, the third Monday after the public holiday.

Please note: ‍‍‍To qualify for public holiday pay in Ontario, Quebec and Alberta, you need to work your scheduled day before and after the holiday. Payment will be issued the following pay cycle, once these dates have been verified.

Start by logging into the portal. Once there, click your initials in the right corner next to Timesheet and Job Search.

In the drop-down menu select “Placement Info” and this will generate a verification code for added security. The code remains valid for 15 minutes.

Enter the verification code to access the “Direct Deposit” tab which will appear on the left side.

Complete the required tabs and your information will be updated and activated immediately.  

You are required to submit your timesheet by the end of the last day of your pay period.

• Weekly: End of day Friday

• Bi-Weekly: End of day Friday of the second week

• Monthly: Last day of the month

Make sure to submit on time to avoid any delays in payment!

Your public holiday pay is released based on your payroll schedule and province:

All Provinces Except BC & SK

• Weekly Payroll: Paid on the upcoming Monday, unless the holiday falls on a Friday—then it's included in the following payroll.

• Biweekly Payroll: Paid on the Monday after the biweekly period ends. If the holiday falls on the last Friday of a biweekly period, it’s included in the following biweekly payroll.

• Monthly Payroll: Paid on the Monday after the month ends. If the holiday falls on the last Friday of the month, it’s included in the following monthly payroll.

British Columbia & Saskatchewan

• Public holiday pay is always included in the next scheduled payroll.

• Quebec: Vacation pay is released when you take approved vacation time or with your final payroll after your work assignment ends.

• Ontario: Vacation pay is automatically paid out six times a year along with the timesheet that includes the following public holidays: New Year's Day, Family Day, Victoria Day, Canada Day, Labour Day, and Thanksgiving Day.

• Alternatively, you can request to have your vacation pay retained and receive it as a lump sum before any scheduled and approved vacation time.

• All Other Provinces: Vacation pay is released on every payroll.

Your T4 for the previous tax year will be available by the last day of February. To access it:

1. Log into the portal.

2. Click your initials in the top right corner (next to "Timesheet" and "Job Search").

3. Select “Placement Info” from the drop-down menu.

4. Enter the verification code for added security.

5. Click on the “T4” tab on the left side.

6. Select the year (e.g., 2024) and click View to download your T4.

Ontario is the only province that observes Boxing Day as a paid statutory holiday. Meaning if you work in Ontario, you will have the day off and will receive public holiday pay, if eligible (please see How do I qualify for holiday pay? section above). If you’re being asked to work, please let us know right away by emailing timesheet@altis.com.  

If you’re an independent contractor in Ontario and would like to work, please confirm with our client that you are able to work while the office is closed and that your hours will be approved. 

If you are working a contract assignment through our firm in any other province than Ontario, this will mean one of the following for you:

1. If you’re working for a client of ours in either the private sector OR provincial government, you may work a normal day or may have an unpaid day off. Confirm with your supervisor or signing authority which one applies to you.  

2. If you’re working for a client of ours in the federal government, this leaves three possible outcomes:

1. You will have the day off (please know that it would be an unpaid day).

2. You can speak with us and/or your supervisor (or signing authority) and ask if you can make up the hours for your office closure on another day.

3. If you are an independent contractor or anyone else who would like to work, please confirm with the client that you are able to work while the office is closed and that your hours will be approved. 

3. If you’re working for a client of ours that is a federally regulated organization, your options would be the same as above (the a-b-c-) as federally regulated workplaces follow the Canada Labour Code.

A security clearance is a background check done by Public Services and Procurement Canada (PSPC) and the RCMP that enables you to work in certain positions within the federal government that may entail accessing secure information. The most common clearance levels required are Reliability and Secret.

To obtain a security clearance, you need a sponsor, such as a staffing firm like Altis Recruitment or a federal government department. If you are registered with Altis Recruitment, have met with us either virtually or in-person, and we determine that you have the skill set most often required for security-cleared positions within the federal government, then we will ask you to apply for a clearance. Please note that the application process takes time, and the approval is outside of our control.

The difference between these clearances is the type and security level of information you are permitted to work with. Please see below for a brief summary.

• Reliability: Required by an employee working on a sensitive government contract who has access to PROTECTED information and assets.
• Secret/Top Secret: Required by an employee working on a sensitive government contract who has access to CLASSIFIED information and assets. Employees with this level of security clearance may also access protected information.

To determine whether you should apply for a security clearance, please contact your Altis Recruitment consultant.

Not unless asked. When your clearance is processed you will receive an email with instructions for signing your briefing certificate. To complete the process and validate the clearance, you must sign the briefing form electronically as per the instructions provided in the email. Once this is completed, please send an email to security@altis.com if you would like to request a copy.

Yes. However, Public Services and Procurement Canada (PSPC) may place limitations on the type of information the applicant is authorized to access.

To start an inquiry, speak with your Altis Recruitment consultant. Our company security officers will then forward your request to PSPC using the information you provide to us to verify your clearance. Every step of the way we ensure your sensitive information is protected. Responses generally take 2-5 business days.

Security clearances can be delayed when a request is considered complex. Requests can be identified as complex for several reasons including (but not limited to):

• Living outside of Canada in the past five years (for Reliability) or 10 years (for Classified). In this case, Public Services and Procurement Canada (PSPC) will need to verify your past addresses and any criminal records. This can take over two years, depending on the facilities in the country where the check is being completed. 
• Gaps or obscurities in the information provided on the personnel security screening forms, which must be clarified.
• A criminal record held by the applicant that must be reviewed.
• Results from the criminal record check require further review.
• Results from the applicant’s credit check require further review.

Note: For out of country verifications, PSPC is not able to verify information for every country. In some cases, the country where you previously lived may not have the facilities required to conduct a background check or may not provide information to other countries.

If PSPC requires further details to complete your security clearance application, we will contact you. Please remember to monitor your email for any correspondence regarding your clearance.

Altis Recruitment is the sponsor of your clearance. However, once the completed forms have been sent to Public Services and Procurement Canada (PSPC), Altis Recruitment cannot influence the speed at which your clearance is processed. Keep in mind additional documentation may be required. Please regularly monitor your email for correspondence regarding your application.

Altis Recruitment takes an active role in initiating the clearance process. However, we do not require clearances for all applicants. An interview with one of our consultants will help us determine if a clearance is required.

The length of time it takes to process your request will depend on the type of clearance. See below for an approximate timeline for each. Please keep in mind that processing a complex clearance can take over two years—and in some cases much longer.

• Reliability: 1 to 4 weeks for a simple, non-complex file
• Secret: 3 to 9 months for a simple, non-complex file
• Top Secret: 6 months to 1 year for a simple, non-complex file

The timeframes listed above are approximate and are subject to change at any time. Please note that a clearance can be denied.

Reliability and Secret clearances are valid for 10 years and are subject to cancellation by Public Services and Procurement Canada (PSPC) if they are not in use, or if an issue arises that compromises the clearance.

No. To work in the federal government, candidates require a valid security clearance. We also fill roles within the private sector where security clearance is rarely necessary.

Please visit the PSPC website for more information on the various levels of security clearance.

When Altis Recruitment receives your clearance briefing form from Public Services and Procurement Canada (PSPC), we will send you a copy by email. Once you receive the form, you will need to sign it electronically to complete the process. Please monitor your email regularly.

To request an additional copy of your clearance briefing form, please contact our clearance team by emailing security@altis.com or by calling us at 1-877-579-5808. Note: Altis Recruitment can only request copies of clearances for which we are the sponsor.

Yes, you can apply. Based on the nature of your record, the clearance may take longer than normal to process.

If you become injured on an assignment (whether you are working remotely or onsite), you must report the injury to your workplace supervisor at the time it happens and then to your Altis Recruitment Account Manager. Subsequently, the Health and Safety Team will be informed and will actively advise you on the next steps. It is our firm’s responsibility to report to the appropriate Workers’ Compensation organizations. Additionally, our team is committed to your wellbeing and will actively participate in creating a safe return-to-work plan for you if necessary. Our Health and Safety Team is available 7 days a week at 1-888-220-0911 ext. 6000, or you can contact us through email at healthandsafety@altis.com.

If you feel unsafe in the workplace, it is important that you report it immediately to both your supervisor/manager and Altis Recruitment Account Manager. You have the right to work in a safe environment and it is the employer’s responsibility to ensure that you feel secure and protected while on the job.

Here are some steps you can take to report your concerns:

1. Document what has been happening and when it occurred. Be specific and include as much detail as possible. 
2. Speak with your supervisor. Inform them about your concerns and provide them with the documentation you prepared. If you do not feel comfortable speaking with your supervisor or manager, you can speak with your Altis Recruitment health and safety and/or HR contact.  
3. Follow up with the person you spoke with to ensure that appropriate steps are taken to address your concerns.

Remember, it is your right to work in a safe environment, and reporting your concerns is the first step to ensuring that your workplace is safe and free from any potential harm.

Creating a safe and healthy workplace is a shared responsibility that involves the employer and the worker. Outlined below are the roles and responsibilities of each.

The employer is responsible for providing a safe and healthy workplace for their employees. They must identify and assess potential hazards in the workplace and take steps to eliminate or control them. Employers should also provide training and education to their employees on safety measures, provide PPE when necessary and develop policies and procedures to ensure a safe work environment. 

The worker has a responsibility to follow safety procedures and use any provided PPE correctly. They should also report any unsafe conditions or incidents to their employer and cooperate with the employer to ensure a safe and healthy workplace. 

By working together, employers and workers can ensure that the workplace is free of risks and that everyone is protected.

You can learn about our Accessible Customer Service Plan here.

You can learn about our Privacy Policy here.

SOC 2 certification is an independent assessment of how organizations manage and protect sensitive information. It reviews areas such as security, availability and confidentiality to confirm that strong controls and processes are in place.

When you apply or create a profile with Altis, the information you share, such as your resume, career history, qualifications and contact details, is used to help assess opportunities and support your job search.

Your information is only used for its intended purpose and is protected at every stage of your journey with us. It’s one of the ways we ensure your information is treated with care, respect, and accountability.

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Access to candidate information is limited to authorized Altis team members who need it to support recruitment and hiring processes. We use defined access controls and internal processes to help ensure information is only available to the appropriate people.

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It means the personal and professional information you share with Altis — such as your resumé, career history and contact details — is handled with care through secure systems, controlled access and clearly defined internal processes that have been independently reviewed against recognized standards for managing sensitive information.

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We use secure systems, structured processes, and ongoing monitoring to help safeguard candidate information. We also continue to review and strengthen our practices as technology and privacy expectations evolve.

Learn more about how we protect your information here.

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We’ve brought Altis Technology and Altis Recruitment together under one name: Altis. It’s still the same team, same recruiters, and same opportunities—just a simpler, more unified brand going forward.

No, nothing about your current contract changes.

No action needed. If you’re applying for roles, you can now go directly to altis.com, and our LinkedIn presence will be consolidated into one page. Other than that, everything continues as usual.